Event Assistant – Job Opening

Event Operations

• Assist Manager of Events and Director of Events and Communications with event rooming lists and travel coordination for all COCCI events including travel forms, booking flights, and rooming list submissions.
• Assist Director of Events with reports for Jotform, Sessionboard, and Swoogo (Equity in GI Registration system), including week over week registration reports for all COCCI events.
• Manage COCCI and Sponsor Shipping Manifests for all COCCI events (to include maintaining COCCI’s inventory for events).
• Manage signage needs and graphic content for all COCCI events.
• Manage the virtual experience for Equity in GI.
• Manage payment submission process for all COCCI events.
• Assist with onsite registration solutions desk for The Cookout.
• Compile event data for Post Show Event Reports.
• Compile post event survey results.
• Create and manage workbook of vendor and sponsor contacts for all COCCI Events (to include new vendors in new event cities).
• Other assignments as needed.

Budget

• Assist with compiling ancillary vendor quotes for events/budgets.
• Assist in event invoice capture for monthly accrual spreadsheet.

External Events

• Assist with coordination for Digestive Disease Week and ACG to include: shipping process, shipping manifest, booth inventory, on-site set up and breakdown.

Communications/Marketing

• Work with all COCCI team members to compile content for emails and review email drafts.
• Maintain COCCI’s event calendar and editorial calendar for social, emails, website with review/assistance from Director of Events and Communication.

• High professional and ethical standards, with a commitment to excellence and customer service
• Outgoing personality
• Strong verbal, written, and interpersonal communication and listening skills
• Ability to manage multiple projects
• Must be detail oriented
• Knowledge of software applications used for events (Microsoft Office-Word, Excel, Power Point, and other related software)
• Strong writing skills with the ability to format documents and data
• Strong initiative in time management, work prioritization, project management, and independent thinking.

• Bachelor’s Degree in Public Relations, Hospitality, or related areas with at least one year of administrative work experience or equivalent general administrative work experience of one to three years required.
• Knowledge of event management and programming preferred.
• Proficiency in various event software.
• Ability to travel (10%)
• Ability to lift a minimum of 10lbs.

• Salary: $42,000
• Medical + Vision
• 403B Retirement Plan
• $300 Annual Wellness Credit
• Unlimited PTO
• 2 Week Corporate R&R Annually

Resumes should be emailed to marilyn@cocci.org with the subject “Events Assistant Resume Submission” for review.